Volunteers

The Preschool Academy has an open-door policy, and parents/guardians are welcome to visit their children in our facilities any time they wish. To visit during program hours, parents/guardians need to first confirm their attendance with their student's teacher(s).  Once at the school site, parents/guardians must stop at the front office to present their photo ID and obtain a visitor pass. We do ask those who plan to visit their children frequently to follow the classroom routine to avoid disturbing classroom schedules and activities.  If you wish to meet with the Preschool Academy Instructor, Preschool Academy Supervisor/Director, or Principal, please make an appointment so that arrangements can be made. Please review the Volunteer Guidelines linked below for more information. 

We believe the tools children learn with their families and at the Preschool Academy are lifelong skills.  These are the foundational building blocks that assist children in enjoying learning, becoming creative thinkers, strengthening their social skills, and feeling safe, cared for, and confident.

We want to thank you for your willingness to volunteer in your child's education. Our goal is for you to have a great experience while maintaining procedures that protect the well-being of children, staff, and volunteers.

Volunteer Form Requirements

All volunteers must submit a completed Volunteer Form along with:

• A negative TB test result taken within the last 60 days
• Pertussis (whooping cough) immunization record, or written physician documentation of current immunity or medical exemption
• Measles immunization record, or written physician documentation of current immunity or medical exemption
• Annual flu vaccination record, or a signed declaration declining the vaccine
• Immunization Records (PDF)
• OC Community Clinics List (PDF)
• Flu Opt Out Form (PDF)

While You're Volunteering

• Sign in/out: Bring a photo ID or driver's license to the Early Childhood Office to receive a visitor badge. Please return the badge when you leave so we can track who is on campus.
• Cell phones: Keep phones off and stowed while in the classroom, except in emergencies. If you need to use your phone, please step outside.
• Siblings: Please make other arrangements for siblings — they are not permitted on campus while you volunteer.
• Restrooms: Volunteers should use staff restrooms only and should not enter child restrooms. If you have any concerns about a child in the restroom, please notify a staff member immediately.
• Discipline: Volunteers may not discipline children or intervene in conflicts between children — this is the responsibility of Preschool Academy staff.
• Confidentiality: Please keep all information about children, staff, and other volunteers private and confidential.
• Classroom routines: Please follow Preschool Academy and classroom rules to help avoid confusion for students. Reach out to staff if you'd like support communicating expectations to students.
• Be a good role model: Children often mirror what they observe, so please be mindful of your words and actions while volunteering.

Please contact us at preschoolacademy@hbcsd.us with any questions.